Prevent workspace duplication for Microsoft 365 organizations
We're excited to introduce a new workspace management feature that helps Microsoft 365 organizations maintain a single, unified absentify workspace for all employees.
The problem we're solving
Many of our customers have repeatedly experienced the same issue: employees from the same organization who haven't received an invitation to the existing workspace simply created their own companies in absentify. This led to:
- Confusion within companies: Multiple workspaces for the same organization
- Duplicate data: Employees spread across different workspaces
- Support requests: Both from companies and from us
- Inconsistent absence management: Different policies and settings
The solution: "Prevent workspace creation for same tenant"
This new setting gives you control over whether users with the same Microsoft tenant ID can create their own workspaces.
How it works
When enabled:
- Employees from your Microsoft 365 organization must be invited to your existing workspace
- They won't see the option to create a new workspace during sign-in
- Perfect for organizations that want to ensure all employees join a single shared workspace
- Eliminates accidental workspace duplication within your organization
When disabled:
- Users can still access app.absentify.com and choose to either join an existing workspace or create a new one under the same tenant
When should you enable this feature?
Recommendation: Enable this setting when:
- You want all employees to use the same workspace
- You've already experienced problems with multiple workspaces
- You want centralized absence management for your entire organization
Example:Imagine you have 50 employees in your company. Without this setting, it could happen that 5 different department managers create their own workspaces because they didn't know one already existed. This leads to 5 different absence policies, 5 different vacation quotas, and 5 different approval processes.
Setup
- Go to Settings → Organization → General
- Find the "Prevent workspace creation for same tenant" toggle
- Enable the setting
Important: If other workspaces already exist within your organization, you'll need to resolve these conflicts before enabling this setting.
Learn more
For detailed information about this feature and other workspace settings, visit our documentation.
This feature is now available for all absentify workspaces. Let us know what you think!